Isle of Wight Council

Children's Assessment Safeguarding Team (CAST)

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Job DescriptionPerson Specification
Team Administrator (Ref: 2023_650)

County Hall Office, Newport, Isle of Wight/Agile working

Grade 5, £24,293 to £24,702 per annum pro rata (actual salary £12,146.50 to £12,351.00)

Contact: Sara Carvalho at or by calling on 01983 821000.

Vacancy Reference: 2023_650

Closing Date: 11/12/2023


Contract Type: Permanent

Hours: 18.5 per week


We are seeking to recruit a Team Administrator to join our Children’s Assessment and Safeguarding Team (CAST) dealing with a range of administration responsibilities. You will be supporting our social work team in helping with administration tasks, organise diaries, visits, and recordings. We have a positive, supportive culture and working environment.


Key tasks include:

• To support the team to improve social work practice and outcomes for children

• To provide effective administrative support to the team, maintaining systems and processes, coordinating activity of Looked After Children Reviews and Child Protection Conferences and contribute to performance improvements.

• To provide business administrative support during the team duty week once a month.

• To provide substantial administrative support to the financial systems and processes within the teams. To include: petty cash reconciliation; travel warrants; processing invoices in line with corporate systems and processes; administration of procurement card activity.

• To work with and across teams to ensure sufficient cover is maintained for all areas of the directorate.

 • To provide a high speed, accurate word processing service to staff within the directorate to include but not exhaustive; letters; reports; minutes; templates; supervision notes etc.

• To organise, attend and minute sensitive meetings containing complex and contended information to a high standard. Ensuring meetings have appropriate venue, equipment and refreshments and including follow-up work and relevant recording in ICS/Swift.

• Recording information on the electronic social care client record (Swift/ICS) and related databases; to include scanning of records using the ESCR; update of databases held in the team to support performance management; following the business rules and training provided.

Ofsted have rated us as a GOOD children's social care across all areas following our last inspection published in 2019.


Ofsted found that:


'Children's lived experience is at the centre of social work practice on the Island.'

'Aspirational and highly competent leaders have a clear and shared vision for children's services.'


So, as an experienced business administrator, will you be part of a team that supports families with trust and respect?


If yes, then please get in touch.


For further information or an informal discussion please contact or by calling on 01983 821000.

When you join #TeamIWC you'll receive our staff benefits package, including:

-  Annual leave entitlement of 32 days p/a PLUS public holidays!

-  Local Government pension scheme

-  Discounted Solent ferry travel

-  Island bus network discount

-  Cycle to work scheme

-  Staff parking permit scheme

-  Discounted island sports & leisure gym membership

-  National and local discounts & benefits schemes

A relocation scheme of up to £8,000 may be available to new employees specifically relocating to the Isle of Wight to take up a role with us. If you choose to commute to the Isle of Wight daily, you may be eligible get your travel costs reimbursed. Further details are available upon request.

Find out more about working for the Isle of Wight Council and living on the Island here.

The Isle of Wight Council protects its employees from discrimination and this is supported by the Unacceptable Behaviour PolicyEmployee Code of Conduct and Behaviours Framework. We actively promote the diversity of our workforce and we provide flexible working options (where appropriate) to support the different needs of our employees.

The Isle of Wight Council’s Terms & Conditions of employment are available upon request. Please contact our recruitment team via if you would like to receive a copy.

The Isle of Wight Council is an equal opportunities employer, who is proud to encourage applications from all cultures, backgrounds and abilities to better reflect the diversity within our local community. In addition to this, we are also a Disability Confident Employer. Along with a number of other areas of commitments, this means that providing you meet the basic essential requirements of the advertised role and have declared yourself as disabled, you will be offered an opportunity for an interview within the council.

This council and its schools recruit according to the council’s Recruitment, Policy and Procedure and are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share in this commitment.

This role falls within the strategic partnership between the Isle of Wight Council and Hampshire County Council. The employer will be the Isle of Wight Council and employment is on Isle of Wight terms and conditions. Hampshire County Council has delivered, on behalf of the Isle of Wight Council, all of its children’s services functions and will continue to do so until 2023. The original five-year partnership arrangement under direction of the Secretary of State finished in 2018 but has been extended voluntarily by both local authorities for a further five years.

The management reporting line for this role is ultimately through Hampshire County Council Children’s Services Director/Assistant Director and managers who take operational responsibility for children’s services.

If you have difficulty completing your online application or if you need further information about how to apply, telephone 01983 823134 or email Please note only applications completed and submitted online by the closing date will be accepted.

We often receive a high volume of applicants for our vacancies. If you do not hear from the recruiting manager within three weeks of the closing date, we regret that your application will not have been successful on this occasion. If unsuccessful, we actively encourage you to revisit our job pages and apply to alternate posts that may be suitable.

Closing Date: 11 December 2023

Interview Date: 14 December 2023